Key Project Documents

Following on from my previous post, ‘Why do we need Project Documents?‘, it is not necessary to have every piece of project documentation to be completed for every project, although there are some key documents which should ideally be applied to all.

Key PRINCE2 Project Documents

(those highlighted in bold are key)

  • Project Brief
  • Risk Log
  • Project Approach
  • Initial Business Case – Refined Business Case (IP)
  • Product Descriptions
  • Quality Plan/Strategy (M/L projects)
  • Project Plan
  • PID
  • End Stage Review (M/L projects)
  • Stage Plans (M/L projects)
  • Change control process
  • Lessons Learned Report
  • End of project review (M/L projects).

The level of detail within project documents can and should be tailored to suit the project. For example, a Business Case for a small project may only contain one or two sentences for each heading, whereas a larger project may contain a much greater level of detail (or perhaps additional supporting documents).

The table below lists all the key PRINCE2 project management documents and recommends those required for Small, Medium and Large projects:

Project Document

Small Project

Medium Project

Large Project

Project Brief * yes yes yes
Risk Log * yes yes yes
Project Approach * yes yes yes
Business Case * yes yes yes
Project Descriptions * yes yes yes
Quality Plan/Strategy no recommended yes
Project Plan * yes yes yes
Project Initiation Document (PID) * yes yes yes
End Stage Review no recommended yes
Stage Plans no recommended yes
Change Control Process no no yes
Lessons Learnt Report recommended yes yes
End of Project Review recommended yes yes

* Core PRINCE2 project documents – should be compiled as a minimum.

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